MOVING CHECK LIST

An important part of planning is identifying the obvious aspects of your move, and trying to predict the unforeseen. The Joyce Bros. checklist helps you think about crucial needs and plan the best move for your business.

24–19 WEEKS BEFORE MOVE

• Begin developing comprehensive move plan. Call Joyce Bros. at (708) 681-1700 for planning and project management services.
  
• Select an architect/interiors firm. Ask Joyce Bros. for experienced references.
• Develop lease space/building/furniture/IT needs and wants. Call Joyce Bros. at (708) 681-1700 to assist with furniture decisions.
  
• Identify furniture/IT equipment for liquidation. Call Joyce Bros. for liquidation services.

18–16 WEEKS BEFORE MOVE

• Finalize lease/site selection and execute contract documents.
  
• Use correspondence to notify origin and destination property management of move.
  
• Work with architect/interiors firm to develop space plan and construction documents.

15–13 WEEKS BEFORE MOVE

• Finalize construction documents. Select and hire general contractor.
  
• Identify any leased furniture, IT equipment, or copiers.
  
• Use correspondence to notify lessors of move.

12–11 WEEKS BEFORE MOVE

• Review and finalize move plan with project manager.
  
• Use correspondence to notify origin and destination property management of move dates, elevators and entry/exit needs.
  
• Place orders for new furniture and IT equipment.

10–9 WEEKS BEFORE MOVE

• Begin demolition and/or construction.
  
• Finalize suppliers for new furniture and IT equipment needs.
  
• Call Joyce Bros. at (708) 681-1700.
  
• Review original lease document to determine building move out requirements and lease space condition requirements.

8–7 WEEKS BEFORE MOVE

• Meet with Joyce Bros. project manager and department heads to review critical and/or time sensitive move plan segments.
  
• Schedule a trash and document-shredding day with internal teams.
  
• Call Joyce Bros. at (708) 681-1700 for this service.
  
• Hire a qualified office mover with deep resources. Call Joyce Bros. at (708) 681-1700.
  
• Use correspondence to confirm furniture delivery and move plan, exclusive use of elevator(s) and entry/exits with both the origin and destination property management.
  
• Confirm equipment move schedules with Joyce Bros. utility providers, security, furniture, IT equipment or copier lessors.

6 WEEKS BEFORE MOVE

• Select and assign move coordinators for departments.
  
• Schedule Joyce Bros. project manager and employees for move coordination training and move kick-off meetings.
  
• Schedule employee packing and move responsibility meetings.

5 WEEKS BEFORE MOVE

• Order new address mailing cards, business cards, new letterhead and envelopes with new address.
  
• Contact U.S. Post Office and secure change of address documents.

4 WEEKS BEFORE MOVE

• Finalize move plan schedule with Joyce Bros., other suppliers and property management.
  
• Confirm, again, in writing, all elevator and access requirements and commitments with suppliers and property management.
  
• Finalize security card access requirements.
  
• Joyce Bros. creates employee move handbook and/or move procedures handout.
  
• Finalize all PC, printer, phones, fax, copier locations and extensions.
• Make certain to double check locations against electrical floor plans.
  
• Mail new address announcement cards to clients and suppliers.
  
• Create and schedule a “purge” campaign, with handout, with Joyce Bros. to discard all files and items you will not need at the new location.
  
• Contact Joyce Bros. at (708) 681-1700 to confirm removal schedule of unneeded furniture identified for liquidation.

3 WEEKS BEFORE MOVE

• Review progress of new furniture delivery with Joyce Bros. Confirm schedules.
  
• Create schedules for specific move coordinator assignments per day and per location. Distribute them to the move coordinators.

2 WEEKS BEFORE MOVE

• Define “lost and found” area in each major destination area.
  
• Complete installation of new furniture. Punch-list all new furniture.
  
• Hold employee move orientation meetings with move coordinators.
• Review entire move plan, all labeled and area colored floor plans with everyone moving, provide moving crate use training.
  
• Finalize transition plan for IT and telephone systems needs.

1 WEEK BEFORE MOVE

• Review crate, box and packing material delivery plan with Joyce Bros.
  
• Joyce Bros. project manager to personally confirm elevator and access with property managers.
  
• Review final punch list for facility with construction manager and/or general contractor.
  
• Move coordinators to meet and review move responsibilities and area label assignments with all corresponding department personnel.
  
• Joyce Bros. project manager to post all label and color code directional signage at destination facility.
  
• Employees remove personal items from site.

MOVE DAY

• Take a deep breath and exhale.
  
• Walk through origin and destination space with Joyce Bros. identifying any pre-existing damage to the facility.
  
• Work cooperatively and flexibly with employees, suppliers, and issues throughout the move process.
  
• Remember that all issues have solutions.
  
• At end of move, walk through origin to ensure that all labeled items were moved.

DAY AFTER MOVE

• Work with Joyce Bros. crew to make any adjustments that will make employees happier with their new surrounding.
  
• Make a complete list of any move related damages to company assets or to facility. Provide list to appropriate suppliers.